General

The whole process of export trade is analyzed. What are the highlights of export management of foreign trade software? At the beginning of foreign trade, in addition to the small partners who plan to enter the trade or just enter the trade, there are many foreign traders who do not understand the whole foreign trade process. In view of this situation, the whole foreign trade process is comprehensively analyzed and sorted out.

1. Customer development

To do foreign trade, we must have customers, which is the beginning and the foundation. The customer sources of foreign trade salesmen are as follows:

Source 1: allocated by the company. This part of customers must be well maintained, because the cost of developing a customer is much higher than that of maintaining a customer. On the basis of maintaining old customers, we can develop new customers.

Source 2: platforms and exhibitions. The inquiry quality of the platform is not ideal, and it doesn't take much time; The exhibition will be held several times a year, and if we grasp the days of the exhibition, we can also develop high-quality customers.

2. Quote

Pay attention to three issues in quotation: exchange rate, quotation method and payment method

Exchange rate: pay attention to the real-time exchange rate, leave some space for conversion, and indicate a sentence in the quotation table. If the exchange rate fluctuates by more than 2%, you need to quote again, indicating the validity period of the quotation.

Foreign traders must be very clear that sometimes you may only have one email opportunity with customers, so the quotation must be as detailed as possible. For example, in 100 quotations, the customer must pick a clear reply. After all, the communication cost is also very high.

3. Talk about price

For customers who place orders directly without bargaining, they are one in a hundred high-quality customers, and they must be treasured when they encounter them. This does not include taking advantage of customers' ignorance to earn profits, because the result is that you will eventually get into trouble. If you want to do long-term business, you need to think about customers everywhere.

4. Sign a contract

The foreign trade contract is relatively simple. The customer sends PO, the business returns PI, and then both parties sign and seal. In cooperation with larger companies, there will be contract appendixes, brand authorization letters, etc.

5. Material preparation production

The factory type needs to issue a production notice, and the pure trade foreign trade company will issue a purchase order to the supplier. This is a link that needs extra care. The specification, color, quantity and packaging of goods must be made according to the customer's requirements or confirmed samples; When the current purchase order is sent to upstream suppliers, the purchase contract must be detailed and accurate. In case of wrong goods, the consequences are unimaginable.

6. Documentary

Some companies are specially-assigned to follow up the order, and the business follows up the order; Some companies follow the business documents. Then we need to keep in close contact with the factory, keep abreast of the production situation and give feedback to the customer in time. You can book space with the freight forwarder one week before the shipment date.

7. Inspection

In order to ensure that the quality of the goods is no problem, inspect the goods one week in advance. Generally, customers will assign special inspection agencies (third parties), such as SGS, OMIS, BV, etc. to inspect the goods. At this time, it is better to arrange the inspection time 2 weeks in advance.

8. Commodity inspection

The goods must be inspected by the State Administration of Import and Export Commodity Inspection and Quarantine (we call it "commodity inspection"), otherwise they cannot be declared for export. (But there are some goods that are not needed, which need to be confirmed with your freight forwarder)

9. Customs clearance

After the container is loaded, the information required for customs declaration shall be submitted to the cooperative customs broker and the export customs declaration shall be entrusted. Generally, two days are allowed for customs clearance (before the ship is closed). When consigning customs declaration, a copy of container loading data shall be provided, including the cargo and quantity loaded, port, shipping company, warehouse number, container number, ship opening and closing time, trailer company, container type and quantity, contact person and telephone number of the company, etc. (these are generally arranged by the freight forwarder and customs broker).

10. Collection

1) In the case of L/C collection, all documents should be prepared within the time of presentation specified in the letter of credit, and the documents should be strictly reviewed to ensure that the documents are consistent and consistent, and that there are no errors before they are submitted to the bank for negotiation.

2) For T/T transfer, customers pay a part of the deposit in advance. Some of the balance is collected before shipment, and some are paid after customers see the scanned copy of the bill of lading. Operate according to company regulations and customer conditions.

11. Tax refund

1) After the customs declaration, the customs will release the goods, and the customs will report the export declaration form to the State Administration of Taxation through the network system.

2) After the bank receives the customer's payment for goods, the bank reports it to the SAFE through the online reporting system for verification of export collection and foreign exchange, and the SAFE reports the verification information of the payment for goods to the State Administration of Taxation through the online system.

3) At the electronic port, you can find out the goods export declaration form and print it out for backup. Then, according to the product name, quantity and unit on the customs declaration form, the factory will be arranged to issue a VAT invoice according to the amount of the purchase contract signed with the factory in advance.

4) After receiving the VAT invoice from the factory, enter the VAT invoice number on the tax refund declaration network for authentication (if your company does not have this authentication key USB flash drive), then go to the IRS for authentication in person.

5) After the VAT invoice certification is passed, the system will have a feedback confirmation message, so that the tax refund can be declared online.

Foreign trade enterprises realize the standardization and informatization of company management through the use of Huacheng Chuangzhi foreign trade software. On the one hand, to make the business operation of the whole company achieve high efficiency and strict regulation through computer means; On the other hand, it makes the company's management content richer and more effective.

Huacheng Chuangzhi Foreign Trade Software focuses on business flow. In the business flow, expand based on business, from customer inquiry, purchase inquiry, export quotation, export contract, purchase contract, purchase plan to comprehensive management of customs declaration and inspection, shipment settlement, shipment plan, warehouse management, tax refund after verification, and financial settlement, from mail to document production, goods shipment, logistics management, financial settlement, and tax refund after verification.

Huacheng Chuangzhi Foreign Trade Software takes built-in financial accounting as the main line. From cost and profit budget, cost and profit settlement, A/R and A/P to statistical analysis, performance evaluation, and efficient information processing of manager decision.

Huacheng Chuangzhi Foreign Trade Software takes the authority as the main line. Distribution management, flexible process control mechanism, and powerful data summary and query functions.