General

In terms of inventory management, foreign trade companies need to manage the quality inspection function of inbound goods in addition to the basic inventory function. In the quality inspection phase, products are divided into genuine and scrap products, purchase receipt and processing receipt. Quantity can be reflected in inventory query, and different types of inventory classification can be managed. At the same time, it also deals with inventory loss, inventory gain and loss and financial accounting.

Warehouse management mainly includes: fabric warehouse management, semi-finished product warehouse management, auxiliary material warehouse management, and clothing warehouse management. The whole logistics process of warehouse business is effectively controlled and tracked through the comprehensive application of warehousing business, outbound business, warehouse transfer function, batch and lot number management, material correspondence, in-warehouse re-inspection, real-time inventory management and other functions.

In the inventory management scenario, foreign trade software mainly solves management problems and improves management efficiency from the following aspects.

1) Manage the inventory data of finished products, semi-finished products, raw materials and samples.

Detailed records are made on the warehousing, outbound, bin adjustment, inventory and customer incoming material warehousing data of inventory items, and real-time and dynamic tracking is made on the information of all materials in and out of the warehouse, which shortens the circulation time of inventory information and provides accurate material inventory information for procurement, sales and production, so as to reduce inventory, reduce capital occupation, avoid material overstock or shortage, and ensure smooth production and operation activities.

2) It manages common warehouse businesses such as goods borrowing, lending, and inventory counting, as well as the transfer-in and transfer-out of materials between warehouses. Standardize the management of materials according to warehouse positions, and store different materials by classification, so that the management level is clear and orderly, and avoid the occurrence of disorderly stacking of goods in the warehouse, and the discrepancy between accounts and materials.

3) Manage the inventory summary and details, and query the balance of goods in the previous period, revenue in the current period, and issued quantity and amount reports by warehouse and time period.

4) Manage the water account report, query the warehouse's current account by warehouse and time period;

5) It manages and controls the whole process of materials from purchase receipt, production picking, processing movement, completion receipt, and sales delivery, as well as the flow management and control of all internal links such as goods purchase, storage, and shipment, and supports the goods consignment business.

About warehousing management

Warehousing of raw materials/finished products, including: waiting for inspection, genuine product warehouse and scrap warehouse; The scrap warehouse includes three statuses: pending inspection, returnable and non-returnable. The raw materials are converted into finished products through various states, and then warehoused in the finished product warehouse. Judgment before warehousing: if there is loss, make a loss document; No loss, direct warehousing.

The process of raw material status conversion is called virtual inventory.

The incoming raw materials or finished products will first enter the status of waiting for inspection. The products in the status of waiting for inspection must be inspected by the quality inspection personnel, and then the split products will enter the original warehouse and the scrap warehouse respectively. Enter the genuine goods warehouse, and issue the goods after forming the inventory to offset the inventory. The product number and quantity can be entered manually, and other product information cannot be modified after being locked; After entering the scrap warehouse, it is in the status of waiting for inspection. After the second inspection by the quality inspector, it can be divided into three statuses: returnable, non-returnable and waiting for inspection. Non-returnable products are directly issued to offset inventory; The direct issue of returnable goods offsets the inventory and financial interface.

About Inventory Query

There are three kinds of classification queries for goods logistics: inventory type query (real inventory, virtual inventory), product category query, and processing status query.

1) Inventory type query. Virtual inventory is mainly used to manage the flow direction and location of goods, especially for the current processing of secondary and more processed goods in the factory.

2) Product category query. Including: direct import and export, secondary and more than secondary processing, no contract number, auxiliary materials, samples).

3) Processing status query. Take the export contract as the center and query the factory processing status as the condition. The processing progress can be controlled in real time.

Quality inspection management

During the process from purchase to processing, the products to be inspected are warehoused, and the quality inspection personnel split the products according to the quality inspection report. The functional modules involved include: export contract number, purchase contract number, order number, factory code, article number, and statistical tracking of the quantity of genuine products and scrap products as well as quality problems. If there is a quality problem, it involves factory deduction, and it is transferred to the deduction module. Based on the inspection phase, workshop, team, department, and operation query and statistics, the system performs automatic detection, and alerts those exceeding the normal value to the relevant departments for processing.

Customer complaint management

The customer complaint module, corresponding to the export contract number, purchase contract number, order number, factory code, and article number of the goods, records the customer complaint category (quality problem, document problem, shipping date problem, etc.) and complaint content. If the claim amount is caused by the quality problem, the claim amount should be generated from the factory and transferred to the compensation module.

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