General

In terms of inventory management, foreign trade companies need to manage the quality inspection function of incoming goods in addition to the basic inventory function. The quality inspection process distinguishes products into genuine and scrap products, as well as procurement and processing warehousing. The quantity can be reflected in inventory queries, and different types of inventory classification can be managed. At the same time, it also handles inventory losses, gains and losses, as well as financial accounting.

How to Improve the Level of Warehouse and Logistics Management in Foreign Trade Software

Warehouse management mainly includes: fabric warehouse management, semi-finished product warehouse management, auxiliary material warehouse management, and clothing warehouse management. Through the comprehensive application of functions such as inbound, outbound, and warehouse transfer, combined with batch and batch management, material correspondence, in stock re inspection, and real-time inventory management, the entire logistics process of warehouse business is effectively controlled and tracked.

In inventory management scenarios, foreign trade software mainly addresses management issues and improves management efficiency from the following aspects.

Manage inventory data of finished products, semi-finished products, raw materials, and samples in the product. The system records in detail the receipt, delivery, bin adjustment, counting, and customer incoming material receipt of inventory items, and dynamically tracks the information of all material receipt and delivery in real time, which shortens the time of inventory information flow, provides accurate material inventory information for purchase, sales, and production, so as to reduce inventory, reduce capital occupation, avoid material overstock or shortage, and ensure the smooth progress of production and operation activities.

Manage the borrowing, lending, inventory counting, and transfer in and out of goods. Standardize the management of materials by warehouse location, classify and store different materials in a clear and orderly manner, to avoid the occurrence of disorderly stacking of goods and discrepancies between accounts and materials in the warehouse.

Manage inventory summary tables, detail tables, and daily account reports. By warehouse and time period, query the previous period balance, current period income, issued quantity and amount report, warehouse journal, etc. of goods.

Manage the entire process of materials from procurement warehousing, production picking, processing movement, completion warehousing, and sales outbound. Manage and control the flow of goods through various internal processes such as procurement, storage, and shipping, and support the consignment of goods.

Regarding inbound and outbound management. Warehousing of raw materials/finished products, including pending inspection, genuine product warehouse, and scrap warehouse; The scrap warehouse includes three states: pending inspection, returnable, and non returnable. Raw materials undergo multiple state transitions and eventually become finished products, which are stored in the finished product warehouse; Judgment before storage: If there is any loss, make a loss order; No loss, direct storage.

How to Improve the Level of Warehouse and Logistics Management in Foreign Trade Software

The process of transferring raw material status is called virtual inventory. The raw materials or finished products that are stored in the warehouse must first enter the inspection waiting state. The products in the inspection waiting state must wait for the quality inspection personnel to inspect, and then split the products into the original and waste warehouses. Enter the genuine warehouse, generate inventory, and then proceed with outbound to offset inventory. The product number and quantity can be manually entered, and other information of the product cannot be modified after being locked; Entering the scrap warehouse, it is first in a waiting state for inspection. After secondary inspection by quality inspectors, it can be divided into three states: returnable, non returnable, and waiting for inspection. Non returnable products are directly stocked out to offset inventory; Returnable products are directly issued to offset inventory and financial interfaces.

How to Improve the Level of Warehouse and Logistics Management in Foreign Trade Software

About Inventory Query

Freight logistics mainly performs three types of classification queries: inventory type query (real inventory, virtual inventory), product category query, and processing status query. Virtual inventory is mainly used to manage the flow and location of goods, especially for the specific query of the current processing status of secondary and above processed goods in the factory; Product category: direct import and export, secondary and above processing, no contract number, auxiliary materials, samples); The processing status is centered around the export contract and queried based on the factory's processing status. Real time control of processing progress is possible.

How to Improve the Level of Warehouse and Logistics Management in Foreign Trade Software

Quality inspection management

During the process from procurement to processing, the products to be inspected are stored in the warehouse, and the quality inspection personnel divide the products into parts and store them according to the quality inspection report. The functional modules involved include: export contract number, procurement contract number, order number, factory code, item number, and statistical tracking of the quantity of genuine and scrap products, as well as quality issues. If there are quality issues that involve factory deductions, they will be transferred to the deduction module. The system is based on the inspection process, workshop, team, department, and process query and statistics of the inspection status, and performs automatic detection. For those exceeding normal values, a warning is given and handed over to relevant departments for processing.

Customer complaint management

The customer complaint module corresponds to the export contract number, purchase contract number, order number, factory code, and item number of the product, recording the customer complaint category (quality issues, document issues, shipping schedule issues, etc.) and complaint content. If the compensation amount is generated due to quality issues, the compensation amount must be generated from the factory and transferred to the compensation module.