General

What documents must be saved after the completion of a foreign trade order? Foreign trade documents are commonly used documents, documents, and certificates in international trade, playing an important role in foreign trade order settlement. And there are many documents that need to be saved after the completion of foreign trade orders. Below, Xiaozhijun will introduce to you which important documents are best backed up and saved after the completion of foreign trade orders.

After completing the foreign trade order, the following 10 types of documents need to be retained:

1. The contract signed by the customer: This is the most important document.

2. Bank collection: This is also to ensure a minimum, usually to find funds.

3. Return declaration form: This declaration form should be submitted to the finance department.

4. Verification sheet number: When sending the verification sheet to the freight forwarder for customs declaration, the verification sheet number should be recorded.

5. Packing list, invoice, insurance policy: Just leave one copy.

6. Bill of Lading: It is recommended to keep one original. After all, it was sent by itself. What if it gets lost? A letter of credit is usually a complete set, and you can copy and save it.

7. Inspection form and certificate replacement certificate: These items require a complete set of materials, including contracts, invoices, and packing lists. Nowadays, it is generally electronic commodity inspection, and personnel from the commodity inspection bureau will conduct spot checks within a certain period of time. These materials should be well preserved.

8. Consignment precautions: To avoid the situation where the freight forwarder cannot find the container temporarily, the information can be quickly transferred to another freight forwarder. In case of an emergency, there is no need to do it again.

9. Returned battlefield receipt: This is for the finance department.

10. The various documents, freight, packaging fees, booking fees, and other invoices issued by the freight forwarder should be placed at the bottom layer.