General

The foreign trade invoice is an export invoice issued according to the contract content when an enterprise and an overseas company have export transactions. The export invoice is usually divided into seven copies, including the stub copy, accounting copy, export tax refund copy, foreign exchange settlement copy, customs copy, tax authority stub copy and customer copy. After the completion of the foreign trade order, the finance department will process the export tax refund for the order. This requires sorting out the customs declaration data, and then determining the invoicing details of the purchase invoice according to the customs declaration related data. After confirmation, the finance department will send the invoicing notice to the corresponding supplier. After receiving the invoice from the supplier, the foreign trade company shall register the invoice again to determine whether the invoice is accurate. In the whole foreign trade business flow, the financial department will arrange payment to suppliers only after confirming that all invoices are complete. The whole process is relatively complex, of course, it can be seen that invoice management is particularly important. Of course, many foreign trade companies have used professional management software for invoice management. How can we manage invoices with professional foreign trade software to improve management efficiency? The operation is divided into three steps:

Customs declaration details

The foreign trade ERP management system can realize one click operation for customs declaration business. After the foreign trade operator completes the filling of the shipment details, he can import the shipment details on the customs declaration details. At this time, the foreign trade ERP management system will automatically summarize the customs code, number of customs declaration boxes, quantity and price of the shipment details, without manual re entry. Moreover, the foreign trade ERP management system can also automatically merge these goods numbers according to the customs code. Of course, you can also manually merge them, which is convenient.

Invoicing Notice

After confirming the customs declaration details, the foreign trade business personnel can notify the supplier to issue an invoice. In the invoicing notice, you can select all the purchase details under the shipment order. After the selection is completed, the invoicing notice is generated. In the reconciliation details of the invoicing notice, you can see the quantity, unit price, invoiced amount, purchase order amount, etc. of these product numbers, which is convenient for you to check the purchase related data and verify whether the exchange rate of the invoiced amount is reasonable. After confirming that there is no problem with the invoicing details, you can directly import the relevant data in the customs declaration details in the invoice content as the invoicing content to notify the supplier. In addition, when the data of the invoice content does not match completely, the system will prompt the operator to find and correct errors in time. After confirming the invoice content, you can select document output and send the document to the supplier for invoicing.

Invoice registration

After receiving the supplier's invoice, the foreign trade representative can register the invoice. All invoice registration can be completed quickly through the foreign trade ERP management system.

Before making payment, the finance department can register the associated invoice of this amount from the invoice details in the payment record, so that it can know when the invoice was sent and how much the invoice amount is, and prevent the financial personnel from overpaying or missing payments. If individual cooperative suppliers cannot issue invoices, the foreign trade ERP management system can also manage the invoice issuance.

Only need to change the invoicing manufacturer in the invoicing notice, and change the manufacturer that cannot be invoiced to the manufacturer that invoiced on behalf of. You can also fill in the tax point of agent invoicing here. The foreign trade ERP management system will automatically calculate the invoicing expense. After the invoice notice is reviewed, the system will automatically generate an account payable for the invoicing expense to the agent invoicing manufacturer to ensure that each payment for goods is not omitted.

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