General

When foreign trade enterprises develop to a certain extent, it is an inevitable choice to purchase an office software suitable for companies, products and businesses to help employees better handle their work. How to select a truly convenient and efficient software product, especially before spending tens of thousands or even hundreds of thousands of dollars to purchase foreign trade software, we must carefully consider the following issues.

1、 Ease of use. For example, for foreign trade contracts, traditional foreign trade enterprises use office software to make contracts. When an enterprise develops to a certain scale and contracts are frequently exchanged, it needs to adapt contract templates of different categories to different business characteristics to reduce some work pressure and improve work efficiency. When a new employee is employed, it is only necessary to explain the process, tell him the purpose of each contract template and how to fill it in, so as to reduce the mistakes of the new employee due to unskilled business. When the contract template needs to be updated in order to cooperate with the company's business, it is likely that the salesperson will need more time to adapt to the requirements of this revision, and the notice alone cannot be in place. If the foreign trade company has a large number of personnel, it is impossible to ensure that the notification is in place only by means of notification. Through the contract template of foreign trade software specification, employees only need to fill in specific information according to the template requirements.

2、 Functional adaptability. Starting from the actual needs of foreign trade companies, through the technical means of software, the data of all links can be shared and connected, and the data between all departments can be seamlessly connected, so that the resources of enterprises can be quickly and effectively transferred and controlled, and the development direction can be reasonably planned.

3、 After-sales guarantee. What is after-sales? It includes problem solving process, software maintenance, optimization and upgrading. Foreign trade software is not a one-time consumer product. With the iterative updating of the Internet and enterprise business, it has a characteristic of sustainability. The software service provider should not only be able to maintain the basic operation and maintenance of the software, but also enable the software to follow the upgrade of the server and the computer system, and be able to standardize and optimize the management of different businesses in different industries. This is a reliable software service provider. This is one of the main issues that foreign trade companies should first consider before purchasing foreign trade software.

At present, most foreign trade enterprises will encounter the following six problems:

One aspect: customer development. Generally, the customer sources of foreign trade enterprises are mainly from the exhibition, but the exhibition price is high, the customer source is single, the scope is narrow, and the duration is short.

The second aspect: data analysis. The customer management is chaotic, and there is no professional statistical analysis of business data. Foreign trade salesmen need to search and operate one by one, which takes too much time.

Third aspect: order tracking. The order review procedures of foreign trade companies are numerous and strict, so it takes time to report at all levels, which is easy to get stuck in one of the links, resulting in order delay. In the face of different customers, it is likely that the order requirements have not been uniformly managed, and there will be wrong delivery and missed delivery, and the tracking is not in place and in time.

Four aspects: document production and statistics. Foreign trade companies that still use manual document preparation to generate and count various documents manually, although it is also simple and fast to solve, it can not avoid manual errors, especially when there are many orders, the busier the more errors, which is very inefficient.

Five aspects: mail management. Different recipients of the same customer are following up by email. The ownership of the single commission after the transaction is not clear, and the quotations between salesmen will also be different. It is very troublesome in the management and tracking of customers and emails.

Six aspects: financial expenses. Foreign trade transactions are very frequent, which will involve changes in tariffs, exchange rates, order costs and other types of data, which requires detailed and accurate data records. The purchase, sales and other links involved in the process will affect the whole process of the business if there is a mistake in the manual operation.

When all the operations of foreign trade enterprises are manually recorded in EXCEL form, there will be no problem if the quantity is small in the short term. After the quantity is measured for a long time, it will be found that the manual work is easy to record errors and omit orders. The last link will increase the business volume for the personnel who check the orders in the subsequent link, which is time-consuming and laborious. Especially when it comes to monthly, quarterly and annual accounting, special personnel are needed to carry out statistical analysis on orders. The data is not only lagging behind, but also not intuitive to look up. In fact, these are not big problems. Once they are really operated, they are very annoying. The order management module of the foreign trade software can manage all orders in a unified way, reduce manual operation errors, reduce communication costs, and achieve efficient closed-loop management of orders in the whole process of foreign trade.