Machinery / Industrial Parts & Tools

When choosing foreign trade software, do companies in the foreign trade machinery industry choose a standalone version or a network version? This should be based on the actual usage of the software as a reference. If the company only has one person using the software, it is recommended to use a standalone version. If there are three or more users, it is a network version of the software.

Regarding the accounting method for export prices. Foreign trade software can be flexibly set up, whether calculated based on profit margins or exchange costs. The display of export price values can be set according to the actual situation, which can display numbers that retain decimal points or set the number for evidence collection. If encountering a customer's counteroffer, the software can automatically reverse the profit appreciation and exchange cost based on the counteroffer situation. The quotation can be pasted from an Excel spreadsheet or directly exported to the system, supporting multiple formats (including jpg, pdf, and Excel) for export. Regarding the quotation of foreign trade. For customer inquiries, for example, when foreign customers come to inquire, due to the variety of product categories, traditional manual Excel spreadsheet operations require price changes in the set table. How to operate this quotation in foreign trade software? In the software product library, select the corresponding product and directly enter the price to generate an external quotation, which is simple and easy to operate. For the factory's inquiry, the method of making an inquiry form and an export contract is the same. If the product cost always changes, this situation can be manually entered when quoting externally.

Regarding product profit adjustment. Mainly based on daily business profits, corresponding formulas can be embedded in the software system, and formulas can also be embedded for each product information to ensure corresponding profits.

Regarding the operation of the selected product. You can select individual products or batch products.

Regarding the coding of the item number. Different foreign trade companies have different forms of item numbers, so the item numbers in the system are written by themselves. The rules can be compiled based on price, product, etc., as long as the internal personnel of the company know the numbering rules and meanings. You can create a catalog for products that are not commonly used, or you can use customer numbers.

Regarding contract production. If two customers purchase the same product, how should this be handled in the software? Just select this contract and copy it twice in a row.

Regarding the delivery of orders. For example, if there are several orders, but only 2-3 of them are shipped, how can this be achieved through software? In the software system, you can see a list of products that have not yet been shipped, select the orders that need to be shipped, and perform partial shipping operations.

How is the data confidentiality of foreign trade software? Can others see my data? Regarding data security and confidentiality.

When logging into the system, each person can only see the data within their own account's business scope, while others' data cannot be seen. For the security and operability of company and personal data, corresponding work permissions will be set for the account, and the software will have encryption locks to protect the data.

Regarding the capacity and response speed of the database. The capacity of the database is determined by the hard disk capacity of the server. In general, after using foreign trade software for a period of time, it is recommended that customers backup their data so that they can recover it when needed. The reaction speed is also related to the configuration of the server and computer. Generally, running software requires 1GB of memory. Simultaneously using software online is called concurrent use. Taking the number of 10 business representatives as an example, as long as a concurrent lock is installed on the server, 10 business representatives can simultaneously use the software online.